Accounting Specialist - A/P (Vienna, USA)

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Monday, May 28, 2012

Accounting Specialist - A/P (Vienna, USA)

Position Summary: Responsible for accurate vendor account reconciliations and payments with accurate resolution of any invoice discrepancies.

Essential Duties and Responsibilities:

1. Receive and date stamp vendor invoices.
2. Enter supplier invoices in proprietary software program, matching brokerage expenses to corresponding work order.
3. Consult with vendors, suppliers and internal staff about invoice issues and obtain details of issues. Obtain and examine all relevant information to assess issues and to determine root causes.
4. Resolve invoice variances after comparing with work orders.
5. Code invoices according to general ledger and voucher to appropriate accounting periods.
6. Perform vendor maintenance in MAS90 accounting software for new and existing vendors.
7. Edit and make necessary data corrections; audit and match G/L codes with correct accounting periods.
8. Reconcile monthly vendor statements to vendor history.
9. Process accounts payable checks for all subsidiaries.
10. Process manual checks as needed.
11. Match invoices for checks processed and file in paid vendor folders.
12. Maintain and update cash sheet with manual checks or other debits from cash account.
13. Update accounts payable entries to General Ledger.
14. Analyze and reconcile monthly brokerage expense account for all subsidiaries.
15. Prepare and reconcile monthly Open Purchase Order report.
16. Communicate with vendors on payment status and other invoice inquiries.
17. Prepare and post monthly bank Visa journal entry.
18. Prepare monthly Overhead Report and Courier Reports.
19. Prepare supplier credit applications (including W-9 and or tax-exempt forms).
20. Effectively communicate department invoicing and payables polices and procedure to vendors and employee.

Production Solutions is not only an expert in direct mail production management, but we also manage direct mail campaigns procurement for commercial agencies and not-for-profit organizations throughout North America.

Our customized procurement and tracking software allows us to be precise and accurate with the smooth management of large and small projects alike. With over 20 years in the Direct Marketing Industry, we've been able to develop our highly experienced staff, a loyal supplier base and an incredible depth of knowledge in mailing formats, techniques and cost savings.

As new marketing services, solutions and technologies become available, we utilize our proven process -- honed to perfection over the last twenty years -- of identifying, onboarding, working with and leveraging our "aggregated" buying power on behalf of each one of our customers.

We offer the following services:

Direct Mail Production Management


Integrated Marketing Production

Data Services/Market Research

Package Development

Social Marketing

Postal Processing

Logistics / Mobile Marketing

Why work at Production Solutions?

We realize that every employee plays an important role in successfully operating our business activities and meeting our clients' goals. We are committed to creating and maintaining good relationships among all employees, promoting an atmosphere that allows us to work together in harmony and promoting merit in employment.


In order to attract and retain the best people, we offer competitive benefits that make the perfect complement to the employment experience for our staff including:

Our Reputation for Excellence
Competitive Pay

Competitive & Comprehensive Benefits *

CareFirst BluePreferred PPO Medical Plan (Referral-free, Go Anywhere Plan)
Preventative Care
Dental Coverage
Vision Plan
Life Insurance
Short Term Disability
Long Term Disability
401(k) Retirement Savings Plan
Paid Vacation
Sick Leave
Personal Days
Paid Holidays
Health Club Reimbursement
Medical Spending and Dependent Care Reimbursement Accounts
Employee Assistance Program
Professional Development
Flexibility in Scheduling
Monthly Fun-Themed Employee Luncheons
Summer Sizzler Employee Picnic
Annual Service Award Event
Free Starbucks Coffee
Wellness Programs
* Certain eligibility requirements must be satisfied.

Please send your letter of introduction, resume, salary history and requirements to: No phone calls, please.

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