Administrative Assistant (Washington, USA)

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Monday, May 28, 2012

Administrative Assistant (Washington, USA)

The Washington Yu Ying Public Charter School is seeking an Administrative Assistant. We are looking for a self-motivated individual who is able to multi-task and keep multiple deadlines.

Washington Yu Ying Public Charter School in Washington, DC is a Chinese immersion, IB PYP Candidate School that serves Pre-K 4, Kindergarten, First, Second, Third, and Fourth grade. We prepare students to become active, compassionate and lifelong learners, prepared for a life of engaged, responsible world citizenship. We are located in NE Washington DC and within a mile of the Brookland Metro on the red line.

Please submit your cover letter and resume to resumeb@washingtonyuying.org. You will need to pass a background check. No phone calls please.

Job Title: Administrative Assistant
Department: Education

Position Overview: The Administrative Assistant provides a wide range of administrative support to Washington Yu Ying Public Charter School. The primary responsibility of this position is to serve as the Head of School's assistant. The Administrative Assistant also provides assistance to the school's front office and the educational team.

Essential Responsibilities:
Provide administrative support to the Head of School. Duties may include:
- Manage the Head of School's calendar and schedule, such as scheduling meetings and appointments, coordinating meeting logistics, sending deadline reminders, etc.
- Draft memos, letters, and emails in response to routine questions.
- Research and prepare materials, such as reports, schedules, flyers, and lists, as directed by the Head of School.
- Perform research and manage extracurricular programs and events, such as summer reading program, Birthday Card program, Easter Egg Roll event, etc.
- Complete and track reimbursement requests and business expenses for the Head of School.
- Collaborate with appropriate personnel in coordinating training programs for both staff and students.
- Assist with the execution and logistics of extracurricular activities of the school, such as Fun Day, Yu Ying Olympics, etc.
- Photocopy, scan, mail, or distribute needed materials as requested.
- Assist with inter-departmental or school-wide projects under the guidance of the Head of School.
- Undertake other duties from time to time as the Head of School requires.

Assist with tasks crucial to the efficient operation of the front office. Duties may include:
- Serve as the backup receptionist as needed.
- Receive payment and write payment receipts for students, parents, or guardians.
- Order, sort, and distribute classroom supplies. Collaborate with the business department in supply inventory management.
- Assist with other reception duties as requested.

Qualifications:
- Bachelor's degree preferred, or a combination of Associate degree and experience.
- Appreciation, experience, and understanding of Chinese culture. Chinese language ability is a plus.
- Must have basic technology skills, e.g. Microsoft Office. Experience with Mac preferred.
- Must be a self-starter with the ability to multi-task and keep multiple deadlines.
- Excellent verbal and writing communication skills and strong motivational skills.
- Warm and friendly personality; ability to relate well to children and staff.

Compensation and Benefits:
- $28,000 to $30,000 yearly. Commensurate with experience and education.
- Comprehensive benefits package including but not limited to medical, dental, vision, short-term, and long-term disability insurance; and SIMPLE IRA Retirement Plan in accordance to school policy.
- Please note that we do not provide H1B work visa sponsorship for this position.

Email. resumeb@washingtonyuying.org

Thanks

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